Working with Applicants
Reviewing applicants
The applicant workspace, the four statuses, and what marks somebody as viewed.
Last updated September 2, 2026
Open a job posting and you get its applicants as cards, with filters and a slide-out panel showing each person's full profile — career history, education, skills, preferred locations, referrals, their resume and any work examples.
The four statuses
| Status | Use it for |
|---|---|
| Pending | Just applied. Every application starts here. |
| Evaluated | You have read it and formed a view. |
| Shortlist | Worth interviewing. |
| Rejected | Not going forward. |
The counts beside each status always show the whole posting, not just what your current filter shows — so the numbers stay stable as you filter.
Viewed happens automatically
Opening an applicant marks them as viewed. With the unviewed only filter on, the card then disappears from the list as you close the panel — which feels like losing your place. There is a manual toggle to mark somebody unviewed again if you want to come back to them.
A rejected candidate can come back
Applicants cannot be deleted
Bulk importing applicants
Use Import applicants to bring in candidates from a spreadsheet — useful when applications arrived by email or from a job board. Upload the file, match your columns to First name, Last name and Email (all required) plus phone, cover letter, skills and role, and Gorilla Dash tells you how many were created, linked, attached and skipped.
Candidates are matched on email address, so importing somebody who already applied links to their existing profile rather than duplicating it. Note that imported applicants do not receive the automatic reply — only people who apply through your careers site do.
Resumes
The organisation-level Resumes list holds every candidate who has submitted a profile, whether or not they applied for a specific job — filterable by shared status, role and date. It is where general applications land.