Getting Media Out
Media Library settings
The organisation settings behind the library: sharing, approval, which folders appear, and the PDF banner.
Last updated September 2, 2026
The settings are set once for the organisation and decide how the library behaves for everyone.
| Setting | Controls |
|---|---|
| Allow tribes to share media | Whether a tribe can share its own images with the rest of the network. |
| Enable approval process | Whether images are reviewed before they count as part of the library. |
| Show categories folder | Whether the category folder view appears. |
| Show products folder | Whether images can be browsed by product. |
| Show range folder | Whether images can be browsed by range. |
| PDF banner background | The banner on generated PDFs. |
Turn off what you do not use
A business that does not link images to products should turn the product and range folders off. Empty folder views make a healthy library look neglected and give people three places to look instead of one.
Decide sharing and approval together
The two go hand in hand. Letting tribes share their photography is what makes a network library rich; approval is how you keep it on brand. Turning sharing on without approval is a choice, and a reasonable one — as long as it is a decision rather than an oversight.
THESE APPLY TO EVERY TRIBE AT ONCE
Switching approval on turns it on network-wide, and every image waiting for review is invisible until someone reviews it. Make sure the reviewer knows before you switch it on.