Files and Links
Project links and shared logins
Keeping staging sites and design documents with the project, and the care needed when a link carries a login.
Last updated September 2, 2026
Links keep the things a project lives in — the staging site, the design document, the shared spreadsheet, the supplier portal — with the project instead of in somebody's bookmarks.
Adding a link
Give it a name that says what it is — "Staging site", "Design file", "Supplier portal" — rather than pasting a bare address. A list of unlabelled URLs is not a resource.
Links that need a login
A link can carry a login and password, which can be revealed or copied when someone needs them. It is genuinely useful for a staging site the whole team has to reach.
ONLY STORE CREDENTIALS THAT ARE MEANT TO BE SHARED
Everyone on the project — including external contributors — can reveal them. That is fine for a staging site password the whole team uses. It is not the place for a personal login, a customer's account, a payment provider or anything that would matter if it left the project. Use a proper password manager for those.
When the project ends
- Remove external contributors.
- Change any shared password that was stored here.
- Delete links to environments that no longer exist, so nobody follows a dead one next year.