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Vendor payments, transactions and balance

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A vendor's subscription carries the same billing detail as any other membership: the package, the billing cycle, the amount, the start and end dates, the transactions and the balance.

Reading the balance

What you seeWhat it means
A zero balanceThey are up to date.
An outstanding balanceCharges have been raised and not paid.
Transactions with no recent chargeThe subscription may have ended or been paused.

Payment methods

A card or direct debit is held against the subscription. When one fails, a card request can be sent so the vendor updates it themselves — that is far quicker than an email chain, and nobody at your end handles their card details.

When a vendor stops paying

  1. Check the payment method first — most failures are an expired card, not a decision.
  2. Send a card request.
  3. If it is genuinely unpaid, decide whether to pause the vendor so the listing comes down.
  4. Tell them what has happened. A listing that quietly disappears generates a complaint; one you warned about generates a payment.
AN UNPAID VENDOR STAYS LISTED UNTIL SOMEBODY ACTS
Billing and visibility are separate. A subscription in arrears does not take the listing down on its own — check the receivables report against the directory now and then.