Links keep the things a project lives in — the staging site, the design document, the shared spreadsheet, the supplier portal — with the project instead of in somebody's bookmarks.
Adding a link
Give it a name that says what it is — "Staging site", "Design file", "Supplier portal" — rather than pasting a bare address. A list of unlabelled URLs is not a resource.
Links that need a login
A link can carry a login and password, which can be revealed or copied when someone needs them. It is genuinely useful for a staging site the whole team has to reach.
ONLY STORE CREDENTIALS THAT ARE MEANT TO BE SHARED
When the project ends
- Remove external contributors.
- Change any shared password that was stored here.
- Delete links to environments that no longer exist, so nobody follows a dead one next year.